Best Project Management Software for Non-Profits

Let’s face it, in this all-virtual pandemic world  your duties as a project manager can sometimes feel really challenging. Navigating an ever-changing marketplace, responding to new protocols and regulations, and managing the productivity of all those who are collaborating without ever actually working with them in person – that’s tricky, to say the least.

These challenges pose several questions for the efficient execution of your ongoing nonprofit initiatives. Questions like: How will I keep track of my team’s progress as we work towards each milestone of our project? How will we keep the entire team up to date on our progress? How will everyone be able to communicate any questions to me or other members of our project management team? Is there an easier way to disseminate new information around the progress of our project without relying on email? Is there a more efficient way to implement better time management around each task associated with the greater project?

Fortunately, there are a multitude of software programs available that can help you with all of these questions and make your life much easier in this fully virtual world. Software like Trello, Slack, ClickUp, Asana, and Monday have designed their software with your nonprofit project management needs in mind to help you improve the efficiency of your project completion. Read more below to learn which of these project management tools is best suited to the needs of your ongoing projects at your nonprofit organization.


If you miss meetings in your workplace conference room at the office, then you might really enjoy the Trello project management program. Trello is a tool that uses the Kanban board project management style, first implemented by an industrial engineer at a very widely known Japanese automotive company, this is a great tool for a small team to interact with “cards” that are easily moved around and edited.

The “cards” allow for an easily customizable platform that your staff can personalize with colors and files to ensure that all relevant information associated with the task at hand can be found in one place. The cards also allow your team planning ability to create milestones for your project in a step-wise approach across your board and empower your team to work collaboratively on the board layout.

Trello is a great tool for project managers at smaller nonprofit organizations with fewer members. Because it’s a very simple, intuitive tool, it also comes at a very affordable price. For the very limited Basic functionalities, the tool is actually totally free, but to explore the full potential of the software and maximize the impact it can have on project completion, it might be a better idea to opt for the “Business” package which is only $9.99 a month.

For those eligible nonprofit organizations, the tool is offered at a 75% discount while also providing free data center licenses to those nonprofits that are non-government, non-academic, non-commercial in nature, non-political, and have no religious affiliation.


Slack is a relatively simple yet surprisingly useful tool designed for your nonprofit project management needs. It provides a central digital space for seamless collaboration and communication around the specific details of an ongoing project.

Using this project management tool, you can create “channels” for each project that allow users to add members and give them a workplace to communicate with each other about problem-solving challenges and share resources by way of file sharing, text chat, audio clips, and even video clips. This software also allows its users the functionality to direct message specific members of the team who might be more suited to answer their questions or cater to their specific needs.

Slack offers this project management software to your nonprofit organization with “Pro” and “Business Plus” plans that come in at $6.67 and $12.50 a month, respectively. Additionally, Slack offers discounts to eligible nonprofit organizations of 85% on their services. For the “Pro” plan discount, any nonprofit organization with less than 250 employees will receive a free upgrade, while those with over 250 employees will receive the 85% discount while workspaces of any size are eligible for the 85% discount on the “Business Plus” plan.


ClickUp is a fairly more involved and detail-oriented project management software that is designed for the collaboration of your nonprofit organization’s employees through an easy-to-use project interface. It allows you to evaluate your team’s workload by project, establish milestones within each project, assign them to members of your team, and document their progress on each step in a well-organized dashboard.

The ClickUp software also allows for time-tracking, so it’s easier for team members and team leaders to have visibility to the time spent on an aspect of the project, making it easier to determine to pay for hourly freelancers. Users can sync their email calendars with Up-Click, which is a really handy integration for those who are managing multiple projects who don’t want to go back and forth to confirm schedule availability for team collaboration.

Despite its many useful features and clever workflow that works great for nonprofit project management, ClickUp provides its software for free for the first 100MB of data and then $5.00 per person per month after that threshold is reached.


Asana project management software, which is well established and highly revered as a valuable nonprofit resource, is a terrific tool for managing both large and small projects, as well as multiple at a time very easily. Several of the key features used in other project management software tools are rolled into this one, which can make learning how to use this tool relatively simple.

With Asana, your team can create a Gantt chart to track their project timeline, track milestones on a Kanban board or list feature, track user workload, and integrate everyone’s milestones into one shared calendar. The list feature allows the users the ability to assign specific subtasks, their due dates, and the status of the ongoing task all in one place so it’s easy to know which team members are free to execute on subsequent steps and move your project forward with greater efficiency.

Asana’s “Basic” package is free for all members of your nonprofit business, with their “Premium” package offered at $13.49 per user per month and their “Business” package for $30.48 per user per month. Fortunately, for their ‘Premium” and “Business” plans, Asana provides eligible nonprofit businesses a 50% discount off of the total cost of services.


Monday is very straightforward software that is easy to use and has a visually appealing dashboard. You can either use the Gantt chart view to plan project milestones and track progress around each or they can use the central dashboard which is customizable and can include task status, time tracking, and many other features to support your nonprofit business.

The workload view pulls tasks out of the Gantt chart format and organizes them in an easy-to-learn table format that provides transparency around task and project details such as timeline, task progress, and task assignees. Similar to Trello, Monday also offers a Kanban board feature that lets your track milestones and tasks by way of organizing cards that can be organized sequentially based on when you intend on each to be completed.

Monday’s pricing for their software starts at $24.00 monthly and goes up from there depending on whether your nonprofit business chooses the Basic (free for 14 days), Standard, Pro, or Enterprise plans to suit your project management needs.

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